Your POS says one thing. Your bank says another.
Square, Toast, and Clover batch out a single deposit that's already net of card fees, tips, refunds, and chargebacks — so the money that hits your account is never your actual sales. Without a clearing account doing the matching, your revenue is overstated, your fees are invisible, and your food cost is a guess. I reconcile the POS to the penny every month so sales, fees, and tips each land where they belong.
What every month includes
POS deposits reconciled to sales
Every Square/Toast/Clover batch matched to the bank deposit — net of fees — so your revenue number is real, not the gross on the dashboard.
Tips handled as a liability, not income
Tips are your staff's money passing through, not your sales. Tracked and cleared so they never inflate your revenue — or your tax bill.
Food & beverage cost you can see
COGS categorized consistently month after month, so you know your margin — not just your sales — while you can still do something about it.
Delivery apps untangled
DoorDash, Uber Eats, and Grubhub pay out net of commission. I record the sale and the fee separately, so you see what those platforms really cost you.
Sales tax set aside, not spent
The portion that was never yours, tracked and reconciled so it's there when the filing comes due — no end-of-quarter surprise.
The watch layer
My anomaly checks run on your books each month — deposit gaps, fee drift, odd balances — and I personally investigate every flag before it becomes a problem.
Know your food cost before it eats your profit.
A restaurant can be packed every night and still bleed. When COGS and labor are categorized right every month, you can see margin slipping while there's still time to react — not in March when your CPA finds it.
What it costs
Not sure where you'd land? The free 15-minute call ends with a real number — not "it depends."
From "not sure" to sorted
Free 15-minute call
Tell me about your restaurant and your POS; I'll tell you what I'd expect to find in your books.
The books review
Written findings: what's right, what's off, what it takes to fix. $275–$800 by size, credits in full toward month one.
Cleanup, if needed
A fixed quote before any work starts. You approve the number first.
The monthly rhythm
POS reconciled, tips and tax where they belong, food cost visible — every month, with a one-page report.
"He cleaned up our books, he helped us to update all the mess our prior bookkeeper left and helped us get everything YTD. Mike is amazing to work with, so easy and responsive to all our needs."
FAQ
Why don't my Square or Toast deposits match my sales?
Because the deposit is already net of card fees, tips, refunds, and chargebacks. The fix is a clearing account that matches each batch to the deposit — so your true sales, your fees, and your tips each show up separately and correctly.
How do you handle tips?
As a liability, not revenue — money passing through to your staff. Tracked and cleared each month so they never inflate your sales or your tax.
Do you handle DoorDash, Uber Eats, and Grubhub?
Yes. Each platform pays out net of commission; I record the gross sale and the fee separately so you can see what delivery actually costs your margin.
Can you work with my POS and my CPA?
That's the design. I work in your QuickBooks Online file alongside whatever POS you run, and your CPA gets a clean, documented file at tax time — no December scramble.
Run your restaurant on Square? See the Square bookkeeping page for how the Square-specific reconciliation works — or check whether your books are right in two minutes with the free Books Health Check.
Do your restaurant's books actually hold up?
Fifteen minutes tells us both whether it's a fit — and you'll leave with a real monthly number. No pitch, no pressure, no homework.
Book a Free 15-Minute Call